Governance (Policies & Procedures) – Forres Mechanics

Customer Charter

Forres Mechanics Football Club – Customer Charter

1.0 PURPOSE The Customer Charter sets out the commitment of Forres Mechanics Football Club Limited to give our supporters a safe and enjoyable experience of football. 1.1 Ticket Sales We are committed to providing access to our matches by offering:

Ample access to games at Mosset Park Stadium for non-season ticket holders. For all-ticket matches, non-season ticket holders will be able to purchase tickets after the initial requirements of season ticket holders have been met.

A range of season ticket and individual match ticket prices, including concession prices for schoolchildren and senior citizens (over 60).

Support for disabled customers and their carers. Dedicated, easily accessible areas are available in both home and away stands to disabled/visually impaired supporters and their carers.

Tickets for Cup competitions priced according to the status of opposition with season ticket holders able to purchase their own seat prior to general sale.

To abide by the rules and ground regulations of football’s governing bodies regarding the allocation of tickets to visiting clubs.

In the event of a fixture being abandoned before half time, a full refund of the purchase price will be given. 2.0 COMMUNICATION We are committed to ensuring that our supporters are kept informed by:

Consulting our supporters on a regular basis through meetings and on-going direct communication.

Communicating changes in policy and business practices via most effective forms of communication – internal and external e.g. customer information packs, match day announcements and e-mail.

Continuing to develop ways to consult key stakeholders including members, sponsors, local authorities and other interested parties.

Giving the earliest possible notice of any changes to our ticketing policy.

Undertaking to keep supporters informed as to fixture changes by providing fixture lists at start of the season, on-going updates through the media, the supporters website and e-mails to season tickets holders and other mailing lists.

3.0 CATERING We are committed to ensuring that the highest standards of on-site catering are provided by:

Subcontracting our catering service for both fast food outlets and hospitality. This outsourcing will ensure a fresh approach, quality and service to our consumers.
Offering a wide range of hospitality products to meet both individual and corporate budgets, with the highest level of quality and service throughout.

4.0 MERCHANDISING We are committed to ensuring that all merchandise sold by the club is of good quality and value for money by:

Planning for all replica strips to have a lifespan of at least two seasons unless changes are enforced due to contractual obligations.

Providing early details of the next intended change of both Home and Away strip, including the launch date of each new strip as soon as it is known.

Offering refunds and exchanges on merchandise beyond our legal obligations.

Not knowingly purchasing goods or merchandise from any supplier or manufacturer who does not fully comply with the labour, safety and other relevant statutory instruments of the countries of manufacture with regard to age of employees, health and safety of employees, hours of work and minimum wages.

5.0 CUSTOMER SERVICE We are committed to providing the highest level of service to our customers by:

Continually monitoring the service we provide for our supporters.

Reviewing and changing our processes to achieve the highest possible level of

service to all our supporters.

Treating all our customers in a professional and courteous manner at all times.

Responding to any contact from a supporter within fourteen working days, unless circumstances dictate otherwise.

6.0 INFORMATION For further information please write to us at: Forres Mechanics Football Club Limited Mosset Park Lea Road Forres IV36 1AU

Reviewed:  July 2022
Review Date: July 2023

Disability Policy

Forres Mechanics Football Club – Disability Policy

1.0 INTRODUCTION Forres Mechanics Football Club Limited is a member of the Scottish Highland Football League and opposes all forms of unlawful or unfair discrimination on the grounds of disability. No applicant or employee shall receive less favourable treatment because of disability. It is in the interest of Forres Mechanics Football Club Limited and those who work for it to ensure that all available human resource talents and skills are considered when employment opportunities arise. As such Forres Mechanics Football Club Limited is committed to maintaining and managing a diverse work force. This policy is applicable to all staff, contract workers, spectators and guests of the Club on all premises and places of work occupied by the Club. 2.0 POLICY – PURPOSE The purpose of this policy it to ensure that Forres Mechanics Football Club Limited complies with the Equality Act 2010 and to ensure that disabled people falling within the definition of the Act are treated equally and fairly. In line with the Equality Act 2010 in this policy:

DISABILITY refers to a physical or mental impairment which has a substantial and long-term adverse effect on his ability to carry out normal day-to-day activities.
DISABLED PERSON refers to a person with such a disability.
DISCRIMINATION refers to treating someone with a disability less favourably than he treats others whom have no disability, and that treatment cannot be shown to be justified in relation to the activities or circumstances involved.

3.0 CLUB POLICY 3.1. It is the Club’s intention to comply with the requirements of Part III (The provision of goods, services and facilities) of the Disability Discrimination Act in that:

The Club is committed to ensuring that its disabled supporters and customers have as full access as is reasonably possible to all goods, services and facilities provided or offered to the public by the Club.
The Club recognises that not all of its facilities are fully accessible to disabled customers and confirms that it is committed to making the necessary reasonable adjustments described by the Equality Act and its relevant Codes of Practice to ensure full compliance with the legislation.
The Club is committed to making the necessary reasonable adjustments described by the Equality Act and its relevant Codes of Practice to ensure full compliance with the legislation.
The Club will undertake such additional works as are reasonably required within the timescales set out in the Act.
The Club has a grievance procedure in place and guarantees to its disabled supporters and customers that any complaints of discrimination will be dealt with quickly under that procedure.
The Club has advised its staff that any incident of discrimination under the provisions of the Act is a serious matter and will be dealt with under the Club’s Disciplinary Procedures.

4.0 EMPLOYMENT 4.1 When considering persons for employment Forres Mechanics Football Club Limited will not discriminate against a disabled person:

In the arrangements made for the purpose of determining whom employment should be offered to.
In the terms under which employment is offered.
In deliberately refusing to offer or not offering employment to someone based on their disability.
In the opportunities afforded to a person (i.e. training, promotions or any other work benefit).
In dismissing someone or subjecting them to any detriment based on their disability.

Reviewed:  July 2022
Review Date: July 2023

Unacceptable Conduct

Forres Mechanics Football Club – Unacceptable Conduct Policy

1.0 GENERAL

Along with other Scottish Highland Football League clubs Forres Mechanics Football Club Limited wants to create and promote a positive environment at its matches where both the home and away supporters can enjoy their team’s performance. Forres Mechanics football Club Limited will work on an on-going basis with other Scottish Highland Football League clubs and the relevant agencies to develop and maintain such an environment.

Forres Mechanics Football Club Limited requires that, as far as is reasonably practicable, its players, supporters, officials and any other person connected with the club do not engage in Unacceptable Conduct at a match. This responsibility is not limited to Mosset Park Stadium but extends to Forres Mechanics Football Club Limited matches at any other stadium.

Forres Mechanics Football Club Limited also has a responsibility for, as far as is reasonably practicable, to ensure that good order and security is maintained at matches played at Mosset Park Stadium. Forres Mechanics Football Club Limited accepts its responsibility and will not tolerate any form of unacceptable conduct.

Policies and procedures are in place to prevent and deal with incidents of Unacceptable Conduct.

UNACCEPTABLE CONDUCT

2.1 Definitions Unacceptable Conduct is conduct which is violent and/or disorderly and includes using words, conduct or displaying any writing or other action which indicates support for, or affiliation to, or celebration of, or opposition to an organisation proscribed in terms of the Terrorism Act 2000. 2.2 Violent Conduct includes:

Any actual, attempted or threatened physical violence against any person/persons
Intentional damage to property.

Disorderly conduct involves any activity which stirs up or sustains, or is likely, or is intended to stir up or sustain hatred or ill-will against or towards individuals or groups of people. 2.3 Disorderly conduct includes: Conduct which stirs up or sustains or is likely or is intended to stir up or sustain hatred or ill will towards individuals or groups because of:

gender, colour, race, nationality or ethnic or national origin
membership of a religious group or of a social or cultural group with perceived or actual religious affiliation
sexual orientation, transgender identity
disability

It is an offence punishable by law for any person to enter or attempt to enter the ground:

Whilst in possession of a controlled container which is or was capable of holding liquid and which if thrown would be capable of causing injury to another person
Whilst in possession of alcohol
Whilst drunk
Whilst in possession of any article or substance whose main purpose is the emission of a flare for purposes of illuminating or signalling or the emission of smoke or visible gas
Any article which is a firework

All persons entering the ground may be searched by police or stewards In addition:

Using threatening, abusive or insulting words or conduct
Displaying or writing anything which is threatening, abusive or insulting.

All persons who enter Mosset Park Stadium on a match day are covered by these rules including all employees and volunteers of Forres Mechanics Football Club Limited whilst discharging their duties for the Club. Any supporter who engages in unacceptable conduct will be liable for sanctions imposed by the Club which may involve ejection from the stadium, withdrawal of a season ticket and/or exclusion from future matches involving the Club. Any official, employee or volunteer of the Club who engages in such activity will be subject to the Club’s internal discipline procedures. Whilst it is appreciated that behaviour such as that listed above involves the minority of individuals in our society, Forres Mechanics Football Club Limited wishes to ensure that we continue to maintain the highest standards both on and off the field of play and that the name ‘Forres Mechanics Football Club Limited’ is associated with good and sporting behaviour at all times. N.B. Smoking in the Stand at the Mosset Park is prohibited.

Reviewed:  July 2022
Review Date: July 2023

Child Wellbeing - Policy

Heart of our Community

Children’s Rights and Child Protection

Statement by the Chairperson Forres Mechanics FC

At Forres Mechanics FC, nothing is more important than the health and wellbeing of the young people who are involved in our community. Their safety, needs and rights are our first priority. In order to ensure their safety, meet their needs and respect their rights, we have adopted the Children’s Rights Statement and Child Protection Policy which follow. These provide a robust framework to ensure that all involved at our Club are safe, healthy, achieving, nurtured, active, respected, responsible and included. Words, though, are the easy part. Every office-holder at our Club will commit and take responsibility to ensure, through word, thought and deed, that these documents are meaningful and that our practice is the best possible. This commitment begins with me as Chairperson and runs right through our Club. If you have any query about our policies, or see or hear anything which you feel is wrong in relation to child health and wellbeing at the Club, please contact:

Child Wellbeing and Protection Officer – Alex McGettrick on 07432515194
or Dave McCartney (Coordinator) on 07484617410,
or speak to any Coach.

David MacDonald David MacDonald – July 2022 CONTENTS 1.0 INTRODUCTION – Page 2 1.1 Overarching aims – Page 2 1.2 Definitions – Page 2 1.3 Children’s Wellbeing in Scotland – Page 4 1.4 Risks to Children’s Wellbeing in Scottish Football – Page 5 1.5 Everyone’s Responsibility – Page 8 1.6 Review – Page 9 2.0 POLICY STATEMENT – Page 10 1.0 INTRODUCTION

Overarching Aim

Our Vision Children flourish because we put their safety, wellbeing, rights and enjoyment at the heart of every level of Scottish football. Our Mission Children are the priority. We lead with confidence taking responsibility to create a culture of safety and wellbeing. We empower children through active promotion of their rights.

Definitions

Definition of the Child Wellbeing and Protection Policy The Club’s Child Wellbeing and Protection Policy includes:

Introduction – Overarching Aim, Definitions, Children’s Wellbeing in Scotland, Risks to Children’s Wellbeing in Scottish Football, Everyone’s Responsibility and Review
Policy Statement
Set the Standards – Behaviours, Expectations and Requirements
Procedures – Appointment and Selection, Responding to Concerns and Case Review
All associated Practice Notes

Herein all the documents listed above will be referred to as the ‘Child Wellbeing and Protection Policy’ or ‘this policy’. Definition of Child Article 1 of the United Nations Convention on the Rights of the Child states that everyone under 18 has the rights set out in the Convention. Within the Children and Young People (Scotland) Act 2014, a child is defined as anyone who has not reached the age of 18.[1] For the purpose of this policy “children”, “child”, “young person” and “young people” refer to any persons under the age of 18. The Child Wellbeing and Protection Policy applies to all children and young people regardless of age, gender, sexual orientation, disability, race, religion, nationality, socio-economic status or family circumstance. Definition of Adult For the purpose of this policy an “adult” is any individual aged 18 and over or any individual under the age of 18 years old but who is in a ‘position of trust’. Definition of Child Abuse Child abuse is the act or omission that harms a child or young person. An individual may abuse a child or young person directly, or may indirectly be responsible for abuse because they fail to prevent another person from harming that child or young person, or their inaction leads to harm or the risk of harm. Abuse can be physical, emotional, sexual or by neglect. Abuse can take place in person or online. Although typically thought of as when an adult is mistreating a child or young person, children and young people can also be perpetrators of abuse against other children or young people. Definition of Safeguarding Safeguarding is taking action to ensure that all children and young people are safe from harm when involved in football. It means proactively doing everything possible to minimise risk and prevent abuse of children and young people. Definition of Child Protection Child protection refers to the actions in response to a specific concern for a child or young person who is at risk or suffering from abuse. Child protection is an essential part of safeguarding if there is a concern that a child or young person is being abused or their safety is compromised.

Children’s Wellbeing in Scotland

Getting It Right for Every Child The Scottish Government’s Getting It Right for Every Child (GIRFEC) is based on children’s rights, and its principles reflect the United Nations Convention on the Rights of the Child (UNCRC). The GIRFEC approach is child focused, based on an understanding of the wellbeing of a child or young person in their current situation, and based on tackling needs early in a collective way. As part of the Children and Young People (Scotland) Act 2014, the concept of wellbeing and the GIRFEC approach is now enshrined in law in Scotland. The GIRFEC approach supports children and young people so that they can grow up feeling loved, safe and respected, and can realise their full potential. Children and young people should be; Safe, Healthy, Achieving, Nurtured, Active, Respected, Responsible, Included. These are the eight wellbeing factors and are commonly known as SHANARRI Indicators. A child or young person’s wellbeing is influenced, both positively and negatively, by everything around them and the different experiences and needs they have at different times in their lives. There is no set level of wellbeing that a child or young person should achieve, but each child should be helped to reach their full potential as an individual. The wellbeing indicators make it easier for everyone to be consistent in how they consider the quality of a child or young person’s life at a particular point in time. By having a universal language and understanding for everyone who works with children and young people, collectively we can contribute to promoting, supporting and safeguarding a child’s wellbeing whether they are in an educational, health, community or sport setting. It is essential that in Scottish football the wellbeing indicators are understood and if worried that something is impacting a child or young person’s wellbeing, staff and volunteers know how to respond and with whom to share that information. Wellbeing Concern A wellbeing concern is if a child’s wellbeing (measured using the 8 SHANARRI indicators) is, or is at risk of being, adversely affected. A range of experiences can have a negative impact on children and young people. These can range from harmful or abusive behaviour to a family bereavement or social economic factors, such as poverty. The nature of a wellbeing concern will influence how to support the child or young person. Behaviour which is abusive or neglectful and is, or is likely to cause harm, will often be referred to as a ‘child protection concern’. Regardless of whether a concern is a wellbeing or child protection concern, it must be responded to in line with the Responding to Concerns Procedure. 1.4 Risks to Children’s Wellbeing in Scottish Football The protection and wellbeing of all children and young people involved in Scottish football must be a priority for everyone working, volunteering or participating in the game, including spectators. For children and young people involved in football there may be risks associated with their involvement whether it be injury, the despair of their team losing, or exposure to poor practice or abusive behaviour. It is essential that those working or volunteering with children and young people are alert to the associated risks and take steps to prevent, minimise or respond to the risks. In addition to recognising risks to all children and young people, it is important to understand that some children and young people may be more vulnerable to particular risks associated with taking part in football. Increased vulnerability The Club is committed to ensuring the safety of all children and young people in football across all levels of the game. Children and young people who have additional care needs or who come from a minority ethnic group may face a range of additional challenges. Club staff and volunteers will be encouraged and supported to challenge, and address any behaviour or attitudes which compromise a child or young person’s wellbeing, or acts as a deterrent to the participation of some children and young people. Children and young people who are deaf and disabled In line with Article 23 of the United Nations Convention on the Rights of the Child (UNCRC), a child with a disability “should enjoy a full and decent life, in conditions which ensure dignity, promote self-reliance and facilitate the child’s active participation in the community”. Children and young people who have a disability have the same needs as other children and young people, but may also have additional needs associated with their disability. For example, additional steps may be needed to promote their wellbeing or they may be at an increased risk of abuse due to their vulnerability. Research has shown that children with a mental or physical disability are more likely to be abused than non-disabled children.[2] Children and young people who are deaf, disabled or have a learning disability can be additionally vulnerable because they may:

Depend on a number of people for care and handling, some of which can be intimate care
Depend on the abuser for their involvement in sport
Fear disclosing abuse
The signs of abuse can be misinterpreted as a symptom of the disability
Have a reduced capacity to resist either verbally or physically
Have significant communication differences – this may include very limited verbal communication, the use of sign language or other forms of non-verbal communication
Lack a wide network of friends who support and protect them
Lack access to peers to discover what is acceptable behaviour or to understand the inappropriateness of actions
Not be believed due to negative attitudes towards children and young people with disabilities or possible failure to recognise the impact of abuse on children and young people with disabilities

Children and young people from Black, Asian and Minority Ethnic communities The UNCRC sets out the general principle of non-discrimination and that children should be protected from all forms of discrimination. It also states that children have the right to learn and use the language, customs and religion of their family, whether or not these are shared by the majority of people in the country where they live[3]. Unfortunately within wider society, and football, discriminatory behaviour still exists therefore children and young people from black and ethnic communities are additionally vulnerable because they may:

Experience racism and racist attitudes
Experience people in authority ignoring or not responding to racist abuse or comments
Experience no action being taken by others for fear of upsetting cultural norms
Be afraid of further abuse if they challenge others
Want to fit in and not make a fuss
Be using or learning English as a second language

Children in elite football For many children and young people it is their dream to play football professionally. When they have the talent, skill and dedication to realise this dream they will pursue it. Unfortunately this can lead to a number of increased risks for children and young people involved in football at an elite level. For example, rivalry among their peers, inappropriate or detrimental relationships with their peers, pressure from their family, friends and the wider public, or, in some cases, exploitation by a trusted adult who can, or who they perceive can, help them ‘achieve’ this dream. Research by Celia H. Brackenridge in 2010[4] highlighted the following about the risk to children and young people at an elite level:

The greatest risk of emotional and sexual abuse occurs among the highest ranked athletes
Poor practice, emotional abuse and bullying are probably more prevalent in sport than sexual abuse
Athletes perpetrate more sexual harassment on their peers than coaches
Athlete-athlete bullying is widespread
Coach perpetrators are often very highly qualified and very highly respected which acts as a mask for their poor practice and abuse

Everyone’s Responsibility

The responsibility to safeguard, promote, support and protect a child or young person’s wellbeing does not rest on one person. We are all responsible. Football can contribute in many different ways to a child or young person’s positive wellbeing including health benefits of being active, the achievements they can make in gaining new skills and their experiences of being included and respected as part of a team. Supporting and promoting a child or young person’s wellbeing at all times includes forming positive relationships, understanding their circumstances and responding appropriately to any concerns about their wellbeing. To ensure we can respond when a child or young person needs help or support, we must firstly understand their rights and the meaning of wellbeing. Secondly, we must recognise and acknowledge the risks that exist for children and young people in football and put in place a range of safeguards that minimise these risks. Leadership is essential to ensure that these safeguards are managed and promoted, and this will be done by staff and volunteers within particular roles at the Club who receive specific training for their level of responsibility. However, everyone must understand the risks associated for children and young people, and the appropriate processes which are in place should a child or young person’s wellbeing be at risk or they are in need for protection. Everyone has the responsibility to recognise the concern, to ensure the child or young person is safe if they are at risk of immediate harm, and to report the concern to the Child Wellbeing and Protection Officer. Thereafter the Child Wellbeing and Protection Officer will respond appropriately in line with the Responding to Concerns Procedure. The Child Wellbeing and Protection Policy combined with relevant training, mentoring and support will give us the confidence and support needed to fulfil our role and responsibility to keep children and young people safe in football. In addition to this, advice can be sought at any point from the Child Wellbeing and Protection Officer.

No matter your role or involvement in Scottish football, you have a responsibility to safeguard, promote, support and protect the wellbeing of all children and young people involved in Scottish football. If you have any concerns about the wellbeing of a child or young person or about the conduct of any adult then you must report the matter to the Child Wellbeing and Protection Officer, Alex McGettrick, on 07432515194 or at alexmcgettrick@hotmail.co.uk or via Tootoot if you have an account with the club. Full information on how to record and report a concern can be found in the Responding to Concerns Procedure.

1.6 Review The Child Wellbeing and Protection Policy will be regularly reviewed and will include children and young people’s participation and feedback on the content and actual experience of implementation as part of the review. This policy will be reviewed:

In accordance with changes in legislation and guidance on children’s wellbeing, protection or rights
Following the review of an issue or concern raised about the wellbeing or protection of children within the club, when the case review suggests that this policy should be reviewed
In all other circumstances, at least every three years.

2.0 POLICY STATEMENT Forres Mechanics is committed to ensuring that every child who takes part in football, in any capacity, is able to participate in an enjoyable and safe environment, which promotes inclusion and protects them from harm, poor practice, exploitation, bullying or abuse. The Club values a rights-based approach within our sport, and our child wellbeing and protection policy is based on the fundamental rights of children as set out in the United Nations Convention on the Rights of the Child (UNCRC). The Child Wellbeing and Protection Policy is based on the following principles:

We will act in the best interests of children and young people
The protection and wellbeing of all children in our care is everyone’s responsibility
A child or young person’s rights, wishes and feelings should be respected and promoted. For example:

A child or young person, whatever their age, culture, disability, gender, language, racial origin, socio-economic status, religious belief and/or sexual identity has the right to protection from all forms of harm, abuse and exploitation
We see the child or young person before the player, coach, volunteer, spectator or referee
Children and young people have the right to express views on matters that affect them, should they wish to do so, and to have those views taken into account
Children and young people have the right to relax, play, and join in a wide range of sporting activities

The best way to promote the wellbeing, health and development of a child or young person is to work in partnership with each other, the child or young person, their parents/carers and other relevant organisations

All staff and volunteers, when working or volunteering with children and young people involved in Club activities, will be: INCLUSIVE Football is for everyone, irrespective of background. We celebrate what makes us unique and embrace our differences. We create a culture where rights are respected and everyone is treated fairly, with dignity and respect APPROACHABLE We are visible, accessible, open and caring. We build respectful and supportive relationships, listening to children’s voices, and championing their views in everything we do. EMPOWERING We are forward facing and strive to be the best for children and young people. We are brave, challenging ourselves and others to continually strive for the best outcomes for children and young people. We encourage and support children and young people to express their views. ACCOUNTABLE We accept responsibility and take ownership of the wellbeing and protection of children in our game. Our collective leadership calls upon integrity, consistency and confidence in our everyday behaviours. — [1] Children and Young People (Scotland) Act 2014 section 97(1) [2] Source: Jones, L et al Prevalence and risk of violence against children with disabilities: a systematic review and meta-analysis of observational studies (NSPCC) (2012) [3] Article 30 of the United Nations Convention on the Rights of the Child [4] Brackenridge, C.H (2010) ‘Myths and evidence – learning from our journey’, keynote address to the conference ‘How Safe is Your Sport’ held at the Excel Sports Centre, Coventry on 25 Feb, hosted by the Coventry Sports Foundation and the NSPCC Child Protection in Sport Unit – http://bura.brunel.ac.uk/handle/2438/4177

Reviewed:  July 2022
Review Date: July 2023

Child Wellbeing - Additional Documentation

Safety Policy & Contingency Plan

Forres Mechanics Football Club – Health and Safety Policy

SAFETY POLICY

AND CONTINGENCY PLAN

CONTENTS

Serial	Section 1 – General Policy	Page
–	Policy Statement	4
1	Health & Safety Responsibilities	5-6
2	Accidents and Incidents	6
3	Advice and Information	6-7
4	Training	7
5	Hazards	7
6	Housekeeping and Premises	8
7	Visitors and contractors	8
8	Electricity at Work	8
9	Consultation with employees	9
10	Review	9
	Section2 – Safety Arrangements
SA01	Fire	10-11
SA02	Club Safety Rules	11-12
SA03	Spectator Safety	12-13
SA04	General Safety Procedures and Records	14
SA05	Contingency and Emergency Planning	15-16

SAFETY POLICY

AND CONTINGENCY PLAN

FORRES MECHANICS FOOTBALL CLUB LIMITED

The Health and Safety at Work Act 1974 places an obligation on all employers to make every reasonable effort to ensure the health and safety at work of all their employees.

Forres Mechanics Football Club Limited also has a legal and moral responsibility to ensure the health and safety of spectators or any other members of the public visiting the club for any reason.

It is the policy of Forres Mechanics Football Club Limited to attach the greatest importance to all matters pertaining to the health, safety and welfare of all employees, visitors, and spectators.

Management and employees must abode by this policy and consistently take positive action to prevent all types of accidents. Your health and safety are my concern, as well as your won. By working together we should be able to achieve and maintain the stated aims and objectives in this policy.

The policy will be kept up to date, particularly if the business changes in nature or size.

This policy and supporting documents, including those in Section 2 (Safety arrangements) will be reviewed at least annually by a competent person.

Signed : DAVID MACDONALD Chairman

Date : _____July 2022_______________________

SECTION 1

GENERAL POLICY

1.0 RESPONSIBILITIES

The Chairman, David Macdonald shall be ultimately responsible for the adequacy and efficiency of all Health and Safety arrangements on behalf of Forres Mechanics Football Club Limited hereinafter called ‘the Club’. In the absence of the Chairman the responsibility is delegated to George Alexander, Vice Chairman.

1.2 General Responsibilities – Club Management

The general responsibilities of the Club management are to:

Provide and maintain safe and healthy working conditions on the premises and to treat current Health & Safety legislation as the minimum requirement against which standards will be set.
Ensure that all employees receive adequate safety training as part of the standard induction procedure together with any appropriate special training.
Produce all relevant information on safe operating procedures. This information will include any relevant Risk and COSHH Assessments.
Supply to all employees all the necessary personal protective equipment (PPE) required under the current legislation. No charge will be made to the employees for the provision of such PPE.
Promote regular safety inspections and ensure that any equipment requiring a mandatory inspection (such as electrical and gas appliances) is so inspected and that records of the inspections are kept.
Set an example in safe behaviour and safe working practices.

1.3 General Responsibilities – Club Employees

The general responsibilities of employees of the Club are to:

Work safely at all times and to adhere to the established safe operating procedures laid down by management.
Co-operate with the Club and help it meet their statutory requirements.
Liaise with management on all aspects of health, safety and welfare at work.
Wear protective equipment where necessary and utilise all safety devices if fitted to appliances or equipment. Not to interfere with or misuse such safety devices as this is a breach of Health & Safety legislation and as such a breach of the terms of employment.
Report all accidents – those involving injury to persons, damage to equipment or near misses – to management as soon as possible so that effective action may be taken to prevent recurrence.
Adhere to Club procedures for securing a safe workplace.
Co-operate in the investigation of accidents or abnormal occurrences and help management implement any measures necessary to prevent recurrences of such incidents.

1.4 Employees Statutory Responsibilities

In addition to the general responsibilities specified above, Sections 7 and 8 of the Health and Safety at Work Act state the following statutory duties of employees:

It shall be the duty of every employee while at work:

“To take reasonable care for the health and safety of themselves and of other persons who may be affected by their acts or omissions at work”.
“As regards any duty or requirement imposed on his employer or any other person by or under any of the relevant statutory provisions to co-operate with him so far as is necessary to enable that duty or requirement to be performed or complied with”.
“Duty not to interfere with or misuse things provided pursuant to certain provisions”:
“No person shall intentionally or recklessly interfere with or misuse anything provided in the interests of health safety or welfare in pursuance of any of the relevant statutory provisions”.

2.0 ACCIDENTS AND INCIDENTS

All accidents, near misses and incidents shall be reported through George Sewell, Safety Officer without undue delay to investigate such circumstances to help prevent recurrence.

2.1 First Aid Boxes and Accident Book

First aid boxes are in the Office and Members’ Lounge and shall be regularly checked and replenished as necessary by office staff. The accident book for the Club is held in the Office.

2.2 Reporting

Any employee of the Club who has an accident while at work shall be responsible for ensuring that the details of the accident are entered in the accident book by George Sewell, Safety Officer.

George Sewell, Safety Officer will also be responsible for entering in the accident book, any accident or injury to a spectator.

In the event of a notifiable injury i.e. a ‘major injury’ (as described in HSE leaflet INDG43) or one where the employee is off work for more than seven consecutive days or an injured member of the public is taken to hospital for treatment, the company must inform the HSE. In addition the club must report any dangerous occurrences or occupational diseases as described in HSE leaflet INDG453. The club must complete form F2508 and send to the HSE within 15 days of the accident or incident above. This can be done by done online through www.hse.gov.uk/riddor.

3.0 HEALTH AND SAFETY ADVICE AND INFORMATION

Information regarding health and safety issues may be obtained from:

Development Services

Environmental Services Department

The Moray Council

Council Office

High Street

Elgin

IV30 1BX

Tel: 01343 563085

The Employment Medical Advisory Service is located at:

HSE Field Operations Division

Lord Cullen House

Fraser Place

Aberdeen

AB25 3UB

Tel: 01224 252500

4.0 TRAINING

4.1 General

The Club recognises that safety training is an integral part of its overall Safety Policy. No person shall be employed on any work involving any foreseeable, significant risk unless he or she has received adequate training. Personnel will also be trained to recognise the hazards involved and the precautions to be taken to reduce the risks to an acceptable degree.

4.2 Induction Training

All new employees will attend a safety induction period on the first day of employment. Induction training will include detailed information relevant to the employers and employees statutory duties under the various Acts. Also included will be fire prevention techniques, accident reporting and emergency procedures, together with information on any hazard specific to the work they will be asked to perform.

4.3 Specific Safety Training

Management will receive any necessary training in health and safety to enable them to effectively control the areas for which they are responsible.

Only experienced employees will conduct the necessary ‘on the job’ training of new employees.

5.0 HAZARD IDENTIFICATION

5.1 Control of Substances Hazardous to Health (COSHH)

A register of substances hazardous to health, as required by the COSHH Regulations 2002, will be compiled, and kept in the Office. All substances on this list will be used only in accordance with the manufacturers’ instructions and any personal protective equipment deemed necessary shall be provided and must be used correctly.

5.2 Risk Assessments

All significant hazards shall be subject to formal, documented risk assessment. A risk assessment register shall be maintained and held for reference in the Office. Risk assessments shall be briefed to all personnel exposed to the hazards identified.

6.0 HOUSEKEEPING AND PREMISES

6.1 General

It is the policy of the Club to maintain its premises to a high standard to help ensure the safety of staff, visitors and spectators. To assist in this endeavour, all staff are required to comply with the following:

All work areas shall be kept as tidy as possible by individuals.
All materials shall be stored safely and returned to storage after use. Any excess material shall be returned to storage as soon as practicable.
All walkways, doorways, and means of escape must be always kept clear of obstructions.
All equipment shall be visually inspected before each use. The management shall be informed immediately of any defects and the defective equipment shall either be repaired or replaced.
In all cases good working practices shall be employed to ensure that safety is of the highest standard possible.

7.0 VISTORS AND CONTRACTORS

7.1 General

Particular attention must be paid to the safety of members of the public (non-spectators) visiting the premises and any sub-contractors working on site.

7.2 Contractors

Contractors employed to carry out work on the Club premises must conduct their work safely and in accordance with the legal requirements placed upon them as providers of services. Additionally they must comply with any in-house rules and procedures specified by the Club management.

8.0 ELECTRICITY AT WORK

8.1 General

Only qualified electricians shall be permitted to carry out significant repairs to electrical equipment. A person trained to be competent by the management may carry out minor repairs such as replacing a plug or replacing an easily accessible light bulb.

8.2 Pre-Use Checks

Before any piece of electrical equipment is plugged in and switched on, the equipment, cable and plug will be visually examined to ensure that there is no damage to the appliance and that the outer insulation of the power cable is intact and the connections are sound.

8.3 Routine Inspections

A local electrical contractor shall carry out routine inspections of all portable electrical appliances. Such inspections shall be documented with records kept and reviewed by management as required.

9.0 CONSULTATION WITH EMPLOYEES

9.1 General

It is a requirement under the Health & Safety at Work that an employer shall consult with the employees particularly regarding safety issues. The Club safety officer shall consult with employees on matters relating to Health and Safety.

9.2 Employee Concerns

Employees concerns regarding Health and Safety issues, or any other legitimate concerns may communicate these issues to the Club management at any time.

10.0 REVIEW

This safety policy and all supporting documents will be reviewed at least annually or earlier if the management of the Club establish that legislation, working practices or the working environment has significantly changed.

SECTION 2

GENERAL POLICY

SAFETY ARRANGEMENT 01 – FIRE

1.0 General

It is the policy of the Club to minimise the risk of outbreak of fire and, in the event of a fire, to reduce the risk of injury to persons and to limit the damage to property. The principal way this may be affected is by the training of personnel in the precautions required to limit the risk of outbreak of fire and the actions to be taken in the event of an outbreak of fire.

2.0 Specific Training

All employees shall undergo training in the following areas:

Types and uses of fire extinguishers.
General fire prevention measures.
Actions to be taken in the event of fire.

3.0 Action on Discovery of a Fire

In the event of an outbreak of fire the person discovering the fire shall carry out the following actions:

Raise the alarm.
Contact the emergency services by dialling 999 and alerting all other personnel of the situation.
Evacuate the premises and report to the Assembly Point

Only if it is safe to do so and you are trained and confident may a fire be tackled with portable firefighting equipment.

On hearing the fire alarm employees shall switch off all electrical and gas appliances in use and leave the premises from the nearest fire escape door.

The management shall ensure that all employees, members of the public and any sub-contractors working on site are evacuated and guided to the Assembly Point (the centre spot on the pitch).

4.0 Fire Safety

4.1 General

All employees shall be responsible for ensuring that all fire escapes, corridors, and doors are kept clear of obstructions at all times.

Fire extinguishers shall be located within the stand enclosure with escape routes and exits clearly marked. A fire risk assessment shall be carried out with the results fully documented.

4.2 Fire Prevention

To minimise the possibility of fire, the following actions and procedures shall be implemented by all employees:

Keep combustible materials away from sources of heat and ignition.
Keep storeroom doors locked when not in use.
Store rubbish or other combustible materials carefully and never allow these to accumulate. Wherever possible, store in metal or non-combustible containers. Small batteries should be stored in a metal box and disposed of in an appropriate manner.
Hazardous/flammable substances – Wherever possible, dispose of or replace whatever constitutes the risk with a safer product e.g. use a less flammable material.
Check all electrical equipment regularly to ensure that flexible cables are not damaged in any way.
All heating appliances whether gas or electric must be fitted with a proper guard.
Never place any form of portable heating appliance in corridors that form part of a fire escape route.
Do not alter the fabric of a building or in any way substantially alter its use without first obtaining proper advice and permission. This is particularly relevant to routes that are used as means of fire escape.

To prevent the spread of fire all doors should be closed at the end of the working day.

A competent external supplier will be appointed to service fire appliances on an annual basis. The results of all checks and tests will be recorded in a Fire Log Book.

4.3 Smoking

Smoking is not permitted other than in a designated smoking area in accordance with national legislation and Club procedures. All smoking debris must be extinguished and deposited into the bins provided.

SAFETY ARRANGEMENT 02 – CLUB SAFETY RULES

1.0 General

To enable the Club to meet its legal responsibilities, it is a condition of employment that employees make themselves aware of the Club Health & Safety Policy and, in addition, comply with the following Health and Safety requirements.

1.1 Requirements

Reporting for work under the influence of alcohol or non-prescribed/controlled drugs, or the consumption or taking of either whilst at work, will be classed as gross misconduct and could result in the termination of employment.

All accidents, injuries and abnormal occurrences must be reported immediately to the management for recording in the accident book.

Any defective equipment must be taken out of use immediately. The fault on the equipment should be reported immediately to the management.

Only qualified maintenance personnel shall remove machine guards where fitted to equipment. Under normal operations, machine guards must never be removed.

Horseplay is strictly prohibited.

Protective clothing shall always be worn as appropriate for the task.

SAFETY ARRANGEMENT 03 – SPECTATOR SAFETY

1.0 General Event Safety

The Club, through the Safety Officer, the committee and all staff will take all reasonably practicable steps to ensure the safety of those attending events within Mosset Park and the social club facilities. The Club shall ensure that safe procedures are followed for the safe admission, accommodation and exit of spectators and patrons. The Club shall undertake and maintain a process of risk assessment as required by the Management of Health and Safety at Work Regulations, 1999 and will have due regard to the assessment(s) when formulating and updating this policy.

2.0 Responsibilities

Person with overall safety responsibility shall be David Macdonald, Chairman

Safety Officer is George Sewell

3.0 Communication and Monitoring

Each member of staff will be advised of the policy of the club regarding the safety of spectators. All staff and Board members engaged on match day duties will be provided with more detailed information relating to their duties. The Board will receive annual reports on the operation and implementation of the policy.

4.0 Review

This policy will be reviewed and amended as appropriate, following any incident involving spectators, in the light of findings of investigations. Likewise, if changes to operations or facilities lead to significant changes in working practices, the policy will come under review and amendment as necessary.

5.0 Spectator Management

5.1 Segregation

Segregation will be implemented as and when deemed necessary. When segregation is implemented, arrangements shall be made to ensure amenities for spectators such as toilets and refreshment facilities are available for spectators in the segregated area. Segregated turnstiles and entry/exit points will be in place. When spectator segregation is in place, arrangements will be made, in consultation with the Police, for segregated on street parking adjacent to the ground.

5.2 Entry of Spectators

Spectators will be admitted to the ground in an orderly, safe manner through turnstiles with stewards/club officials in attendance, as deemed appropriate, to ensure the safety of spectators.

People who are clearly under the influence of drink or are in possession of unauthorised objects (including drink cans) shall not be allowed into the ground.

The club will ensure that an effective system for counting spectators as they enter the ground is in place so that club officials can readily ascertain the number of spectators in the ground at any time.

If necessary, appropriate information can be relayed to spectators over the P.A. system which can be heard in all areas of the ground.

Should the club be involved in a Scottish Cup Tie or matches that may exceed the ground capacity set by The Moray Council, the club will liaise with The Moray Council and Police Scotland for guidance.

5.3 Management of Spectators in the Ground

Club officials will monitor the safety of spectators in the ground, as appropriate, and report any potential problems to David Macdonald or George Alexander. Board members will be responsible for ensuring that the “No Smoking” policy, for the stand, is rigorously implemented. The P.A. system will be used to relay safety related information to spectators. Spectators can enter the grandstand from either end, but stewards will ensure access/ exit walkways are kept clear. Appropriate signage will be in place to inform spectators.

All raised steps/uneven areas on spectator walkways will be highlighted with high visibility markings.

5.4 Exit of Spectators

Spectators shall be permitted to leave the ground at appropriate exits. Club officials will ensure that exit gates are opened before the end of the game and that spectators leave in an orderly manner, with consideration given to children and disabled persons. Exits and emergency escape routes will be clearly always marked and kept clear of obstructions.

5.5 Disabled Persons

Suitable accommodation is in place for disabled persons within the ground and they will be assisted to this designated area, or to another area if they wish, by steward or Board members as appropriate. Club officials will assist disabled persons to enter or leave the ground if such assistance is required. Likewise they will ensure disabled persons can safely access amenities e.g. toilets: refreshment facilities.

6.0 Review

SAFETY ARRANGEMENT 04 – GENERAL SAFETY PROCEDURES AND RECORDS

1.0 Inspections

The Club objective is that spectators can attend Mosset Park in the knowledge that they are in a safe environment and to ensure that the club achieves these objective certain periodic checks will be carried out.

1.1 Periodic Inspections

General annual inspections will cover the following areas:

Exits to ensure that there are no trip hazards and surfaces are not slippery,
Signage, turnstiles, combustible and/or flammable materials, fire fighting equipment as appropriate is in place and serviceable.
Fire fighting equipment, which will be located at the stand, will come under the same inspection regime applied to the social club premises.
The emergency lighting will be tested with a 1 hour endurance test every six months and a three hour endurance test once a year.

2.0 Communications with the Public

Matters relating to the safety policy will be relayed to the public as appropriate, through the P.A. system. In the event of the normal P.A. system failing club officials will advise the public.

3.0 First Aid/Medical Provision

The required number of personnel with appropriate training will be available on match days in accordance with the Guide to Safety at Sports Grounds. A designated first aid room is provided housing basic First Aid equipment to compliment the equipment carried by the trained first aiders on match days.

The club shall follow guidance by Karen Birse, Area Service Manager, Scottish Ambulance Service, Elgin, as detailed in her Medical & First Aid Risk Assessment.

4.0 Maintenance of Records

The Club is required to compile and retain records for both legal and administrative reasons. The following, non-exhaustive list specifies documents for retention:

First aid and medical treatment provided during or in connection with a specified event
Pre-match inspection
Inspection and testing of fire fighting equipment, and annual certificate of inspection
Inspection and testing of emergency lighting
Testing of PA equipment
Defects Log Book of any defect relating to the safety of the ground, however discovered, together with a record of when defect was remedied. This should also be recorded in the Health and Safety section of Board meeting minutes.
Load testing on hand rails and barriers
Inspection of electrical equipment

SAFETY ARRANGEMENT 05 – CONTINGENCY AND EMERGENCY PLANNING

1.0 General

The club has drawn up a Contingency Plan to deal with emergencies and incidents which might occur during a match or when spectators are queuing to enter the ground. Controlled copies of the Contingency Plan are circulated to the safety personnel, club management and emergency services.

The Board, together with the safety advisor will annually review the Plan and revise it in the light of expertise and in consultation with the Emergency Services.

1.1 Delayed Start to Match

If for any reason the start of a match is to be delayed, the spectators will be kept informed of the situation over the P.A. system or by club officials as appropriate.

If substantial numbers of spectators are still awaiting admission at the turnstiles when the match is due to start this may warrant a delayed kick off. Such a decision would be made by the match officials in discussion with club officials or the police if appropriate

Spectators awaiting entry will be kept informed of what is always happening via the P.A. system or directly by club officials.

1.2 Late Postponement or Match Abandoned

If a decision to postpone a match is taken just before kick-off time when spectators are queuing to get into the ground or if a match is abandoned, the spectators will be kept fully informed via the P.A. system or directly by club officials. This information will include details of any refunds or issue of vouchers in strict accordance with the SFA document “Ground Regulations”.

2.0 Crowd Control

If a situation arises involving unruly crowd behaviour which may lead to surging, crushing or pitch invasion, the club officials, will attempt to resolve the situation. If this is impossible the police will be notified immediately by David Macdonald or another senior club official.

3.0 Power Cuts

If a power cut occurs during a floodlit match, and the referee decides to abandon the game, spectators will be kept informed by club officials. Club officials will ensure that spectators leave the ground safely, with disabled spectators getting assistance as required.

4.0 Fire

Various measures to mitigate this risk have been put in place (refer to SA01), but in the event of a fire in the stand the following steps will be taken.

As soon as a club official is aware of fire in the stand, spectators will be informed immediately by an appropriate method to leave the stand at the nearest exit.
Club officials will ensure that all spectators exit the stand safely
Depending on the extent and ferocity of the fire club officials will attempt to fight the fire with the fire extinguishers which are located at the stand without placing themselves or others in danger.
If it is clear that this is impossible the fire service will be called immediately. Responsibility for contacting the fire service rests with the Safety Officer the Chairman or other senior club official.

5.0 Emergency Evacuation

If an emergency evacuation of the ground is required club officials shall ensure that spectators get out of the ground safely at the nearest exit. In such evacuations club officials shall ensure all disabled spectators make a safe exit from the ground, offering whatever assistance is required.

IF A DECISION IS MADE TO EVACUATE THE GROUND, THE ANNOUNCEMENT WILL BE AS FOLLOWS:

“AN EMERGENCY SITUATION HAS ARISEN IN THE GROUND, PLEASE LEAVE THE GROUND IMMEDIATELY, IN AN ORDERLY MANNER BY THE NEAREST AVAILABLE EXIT”.

5.1 Players and Match Officials

Players and officials shall be instructed to congregate in the centre circle until the situation can be assessed to see if it is safe to return to the dressing rooms. If not, they shall leave the ground at an appropriate exit.

Reviewed:  July 2022
Review Date: July 2023